The Healthcare Association of New York State (HANYS) is seeking an experience Executive Assistant to support senior management. Reporting into the Senior Vice President, State Policy and to the Vice President, Federal Relations; this position will provide secretarial and administrative support to Senior Vice President for State Policy and the Divisions of State and Federal Government Affairs. Responsibilities include but are not limited to calendar management, coordination of meeting logistics, support with finalizing and disseminating written materials, maintaining advocacy resources and providing telephone support for the divisions.

While a hybrid work environment will be considered, this position is expected to work at least 2 days per week at our head office in Rensselaer, NY.

Key responsibilities include but are not limited to:

• Provides high-level secretarial and administrative support to Senior Vice President for State Policy and the Divisions of State Governmental Affairs and Federal Relations including: correspondence, calendar management, meeting notices and minutes, and coordination of internal and external communications and related documents. Assists with special projects, as assigned.
• Responsible for the efficient and effective management of HANYS member and elected official requests as needed, and internal needs either in-person, via phone, or electronically. Ensure that all inquiries are handled professionally, promptly and courteously and communicates precise and accurate information, both verbally and written.
• Manages travel arrangements, including hotel and transportation arrangements, creating/maintaining itineraries, and management of related expense reports.
• Coordinates logistics for meetings and conference calls, including virtual and group meetings. Prepare and distribute related documents and coordinate all related communications. Maintain complete and accurate files of all meeting materials.
• Coordinates routine office processes (e.g., check requests, expense reports), and monitors and orders departmental office supplies.
• Assists with maintenance of advocacy tools and resources.
• Provides backup support as needed to meet organizational needs. Works collaboratively with other Executive Assistants to ensure that needs are met with a high level of productivity and quality.
• Responsible for filing Federal LD-2 filings on behalf of HANYS.

Qualifications:
• High School diploma or GED required. Associates degree is preferred. Six to eight years’ experience is expected. Candidates with experience supporting senior management is preferred. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted
• Excellent verbal and written communication skills and strong organizational skills are expected.
• Experience working in a legislative or affiliated environment is strongly preferred.
• Proficiency in Microsoft office (Word, Outlook, PowerPoint, and Excel) is required. Familiarity with other computer systems, including payroll is helpful.
• Database management systems experience is preferred. Ability to extract data, create reports/lists, and email blasts is helpful.
• Must be able to maintain confidentiality. Ability to work independently as well as part of a team is required. Demonstrated ability to prioritize work, manage multiple priorities and work under pressure in a professional manner is expected.

We offer the opportunity to work in a dynamic environment that serves the health care industry as well as a competitive salary and an excellent benefits package, including a 401(k) Plan.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.

Please apply at: https://www.hanys.org/about/careers/