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Executive Assistant

Posted on 21 September 2022 by

The Healthcare Association of New York State 
Rensselaer, NY  

The Healthcare Association of New York State (HANYS) is seeking an Executive Assistant within DataGen a HANYS Services, Inc. company (HSI). DataGen offers a variety of healthcare data analytics, software solutions, and support to state hospital and health care associations, and multi-state health care systems. Reporting to the Office Manager, this position provides high-level administrative support and coordination to designated product and services group and also acts as the administrative point of contact between the DataGen teams and internal/external clients and the Office Manager.

Key responsibilities include but are not limited to:
• Provides administrative support to: Vice President, Advanced Analytics and team, UDS and MarketEdge teams, and the Director of Marketing. This position also provides administrative support to the Practice Advancement Strategies as assigned.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
• Provides customer service through phone coverage for the MarketEdge and UDS toll free technical support phone system. Screens and directs clients and members to appropriate technical support.
• Works with technical support staff to keep client list updated.
• Coordinates all logistics and registration for user group meetings for two major product lines.
• Maintains Excel e-mail lists for KeySTATS National and health systems clients. Maintains client records in NetForum (association-wide database).
• Coordinates registration and all logistics for DataGen Annual Meeting. This also includes NetForum event clean-up process as outlined by HERF. This process ensures that appropriate roles are assigned which is essential to our marketing of products and services.
• Provides Magnet Mail support to the Director of Marketing as it relates to HANYS Marketplace/DataGen products and services. Responsible for generating elerts through Magnet Mail - this also includes tracking and running bounceback reports and then contacting member/clients to obtain updated information for NetForum.
• Prepares check requests and maintains appropriate records.
• Assists Office Manager with special projects and performs other duties as assigned.
• Provides back-up to DataGen Executive Assistant position to maintain overall department workflow.
• Maintains/manages assigned staff calendars and schedules meetings.
• Proofreads/formats PowerPoint presentations and other correspondence.


• A high school diploma with at least five years of administrative experience, and excellent communication and organizational skills, with attention to detail, are required, Associate’s Degree preferred. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.
• Excellent writing and proofreading skills, as well as proficiency in Microsoft Office, are required.
• Must maintain confidentiality and have the ability to work independently and as part of a team.
• Able to prioritize and handle multiple tasks in an organized and efficient manner.
• High degree of professionalism, poise and tact to facilitate and foster relationships with HANYS staff and its members.

We offer the opportunity to work in a dynamic environment that serves the health care industry as well as a competitive salary and an excellent benefits package, including a 401(k) Plan.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.

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