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Personal Assistant to the CEO

Posted on 1 November 2021 by

Company
Shockwave Solutions LLC 
Industry
Sales & Client Relations 
Location
Leander, TX  

In-demand Fractional COO agency in the Internet Marketing space seeks rockstar high-performing career-driven Personal Assistant.

The right candidate will enjoy a fast-paced, hands-on, work hard and play-hard environment where tasks get accomplished at an elevated level and you enjoy seeing the fruits of your labor come to life.

Seeking a dynamic, experienced, meticulous, driven, unflappable individual with a passion for precision to serve as the Personal Assistant (PA) of an entrepreneurial principal based in Austin, Texas. The right candidate will bring energy, integrity, accuracy, and discipline to their role and enjoy a demanding environment. The PA will serve as an essential partner to the principal, family, and collaborators, working to maximize the time and experience of private functions and initiatives. The role requires uncompromising discretion, and professionalism and the availability to travel (likely several weeks a year) as needed to maintain continuity of service.

The Personal Assistant will report directly to the principal in their administrative duties and liaise with the family office staff to ensure the principal’s calendar runs smoothly and is appropriately coordinated. The successful candidate will demonstrate poise under pressure, take direction with grace, be driven by fluid communications and operations. Responsibilities of this position include managing a highly dynamic personal calendar, including scheduling meetings, social obligations, advancing information to other team members, and managing ever-changing travel itineraries.

You never went to college or got a fancy degree, but you were the person that the executives counted on when they needed the job done...

If that is you, we encourage your thoughtful application.

Some other benefits of working with us:

● There are abundant travel opportunities to incredible locations (7 or more days/month)
● Your accountability and ownership skills will skyrocket
● Your work will receive high-level feedback, and your self-growth and improvement will be inevitable
● You will be paid to learn from the best operations team in the industry. Period.

But you must be prepared for the following:

● Ready to get your hands dirty and help with issues that have NOTHING to do with your “job duties.” As mentioned, we all live and breathe EXECUTION.
● Own any emergency that could pop up 24/7
● Be responsible for staff tasks and growth (of both our company and those we service)

Some tasks that you will be expected to accomplish are:

-Detail oriented; nothing slips through the cracks
-Able to take feedback and use it for a tool for growth
-Travel Management
-Agendas
-Collect mail
-Scanning and filing (knowledge of office equipment functionality)
-Professional discretion and maturity
-Executive calendar management
-Client relations management
-Organize meetings
-Organized record keeping
-Create Meeting Agendas
-Take meeting minutes
-Prepare reports
-Assist in onboarding new clients
-Oversee and/or assist with the implementation of created procedures
-Assist with project management
-Research (this is directed by Managing Partners)
-Edit blog posts & upload them
-Maintain emails for blog/subscribers
-Organize and attend conferences and masterminds
-Make high-level decisions quickly

Must live in Austin/Leander Area!
Not remote.
Urgent hiring.
Send resume to aaron@shockwavesolutionsllc.com

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